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Social Security Numbers



Social Security numbers are unique, nine-digit numbers issued to U.S. citizens, permanent residents, and temporary (working) residents for taxation, social benefits, and other purposes. Social Security numbers are a primary target for identity thieves. They fall into the U-M category of sensitive Personally Identifiable Information (PII). U-M has not used Social Security numbers as identifiers for students and employees since 2004.

  • Past, present, or future physical or mental health or condition of an individual.
  • Provision of health care to the individual by a covered entity (for example, hospital or doctor).
  • Past, present, or future payment for the provision of health care to the individual.

Researchers should be aware that health and medical information about research subjects may also be regulated by HIPAA. Researchers can contact the Compliance Office with questions.

Frequently Used by:

  • Staff
  • Researchers

Category

Sensitive

Social Security Numbers


This list shows which services can and cannot be used to store and share Social Security Numbers. Click any service for more details.

Key: Permission Levels

  • Permitted
  • Permitted with IA Consultation
  • Not Permitted

Permitted

  • Backup
  • Database
  • Virtual Machines
  • Servers
  • Endpoint
  • Storage- CIFS
  • Fileshare

Permitted with ISPO Consultation

  • Software
  • Licensed Applications

Not Permitted

  • Cloud Storage
  • Email
  • Cayuse
  • Google Drive